Coronavirus (Covid-19) support page

Key Information for Volunteers and Parents

Before reading the information below, please ensure you’re up to date with the guidance available at scouts.org.uk/coronavirus and gov.uk/coronavirus.

In Gloucestershire, we like others, are doing all we can to support local Districts and Groups during this time, by providing guidance and resources from across the County Team. Check this page regularly, as it is being continuously updated with new information.

 

Last updated: 17/04/2020 at 18:36
Latest update video

Celebrating the 75th VE Day Anniversary, this is a #campathome event for anyone involved in Scouting in Gloucestershire – Young People and Leaders alike.

We plan to provide a Live Stream or Zoom code so that we can all participate together virtually (this will be sent out using the contact details provided below).

Date: 8th May (Bank Holiday Friday)
Timings: 18:00 for Beavers, 19:00 for Cubs, 20:00 for Scouts and 21:00 for Explorers / Network / Leaders.
Cost: The planned cost is £zero, however, we will produce a badge which will be available afterwards for a small fee.

Sign up here

Help design the badge – get the template.

Read more here

The Great Indoors – over 100 activities that young people can do with their parents / carers.

 

Carry on Scouting badge a creative idea developed by the amazing team in the Forest Of Dean. Lots of activities which will help young people earn an occasional badge.

 

The teams at World Organisation of the Scout Movement (WOSM) and UK Scout Headquarters are in the process of creating Programme ideas to support Scouts at home. Check here; scouts.org.uk and scout.org regularly.

 

Other ideas 

On the right / below you will see other ideas that have been shared by you!

We want more of your ideas, if you have some please email youth.commissioner@gloucestershire-scouts.org.uk

With the suspension of face to face Scouting meetings and activities, we need to find new and creative ways to meet and communicate. There are a number of free tools out there that you can  use, that following some experimentation and practice will help you have productive meetings and conversations. 

Tools

You could try these free tools which you can sign up for an account with:

We as a County Team have been using Google Hangouts for video conference calls and WhatsApp to chat and share short messages.

If running online meetings with young people, you must read and follow this guidance

Which platform should I use? – Read here for guidance.

 

Questions

  • Can I have Executive meetings via Conference Call / Video call? – Yes – the Charity commission states that business may be conducted remotely. More information.
  • Can I validate learning with my TA via Video call? – Yes, we will be working with TAs to help them with this, in the coming weeks.

In these uncertain times it can be really easy to feel distant from those that we form great friendships with throughout Scouting. Being apart from our Scouting family can feel like a bereavement.

With a huge diversity of members across our County, some will stay in touch and connected via Social Media, some reliant on email and there will be some that do not use technology in the same way.

How can you keep in touch with each other to help them feel connected? Please think of those that have less confidence with technology.

How to be kind to yourself

Check out this guidance – Coping with quarantine

Can you give your teams a quick call every so often to check how they are?

 

St Georges Day

We as a County team are exploring options for how we can celebrate St. Georges Day as a County.

Why not take part in our #ClapForCarers at 8pm on Thursday 23rd April?

 

We will post more news here soon

County Events

Events organised by Gloucestershire Scouts are currently under review; as soon as decisions have been made, they will be listed here.

With great sadness, the following Gloucestershire events have been cancelled or postponed:

  • European Scout Jamboree – Postponed – Read more
  • Queen’s Scout Award celebration
  • County Team Conference – Rescheduled to 14th & 15th November
  • Strategy – Read more
  • Evolution – Read more
  • All county badge and challenge weekends

The following events are under review, and an update will be provided when available:

  • GOOSE
  • BEAST 
 
National events

The following National events have been cancelled:

  • Day of Celebration at Windsor
  • Beaver and Cub Fundays at Gilwell Park and Woodhouse Park
  • Gilwell 24
Conducting meetings

The NCVO has published some useful guidance to help Executive Committees consider how they can best support Scouts locally during this time.

Also published this week is guidance for charities from the Charity Commission.

The Scout Association has approved an amendment to the standard constitutions in POR which allows meetings to be held remotely. It also allows decisions to be made electronically. This is valid immediately and will be updated in the next update to POR, in early April. The wording is as follows:

  • Electronic voting (such as email) is allowed for decision making of the County/District/Group Executive Committee and its sub-Committees when deemed appropriate by the Chair. In such instances at least 75% of committee members must approve the decision.
  • The County/District/Group Executive Committee & its sub-Committees can meet by telephone conference, video conference as well as face to face in order to discharge its responsibilities when agreed by the appropriate Chair.
It is recommended that all executives / sub-committees choose an appropriate tool that will enable you and your committees to meet. See the above tab for some examples.
 
 
Managing premises
For those of us that own property you may be wondering how insurance is impacted. This page from Unity Insurance gives lots of clear guidance. 
 
There may be rate relief available for Scout premises, please contact your local authority for details.
 
 

All face to face training between now and the end of July has been cancelled or postponed.

We are working to develop solutions that will allow us to deliver the Core Modules and Young Leader training remotely – Watch this space.

 

Mandatory training

In the meantime:

  • Safeguarding training can still be completed via elearning.
  • Safety training can also be completed by elearning.
  • GDPR Training can be completed by elearning.

With these please send a copy of your completion certificate to your TA or LTM / LTA to update your training records.

We will shortly be offering online classroom versions of the following courses:

  • Safeguarding
  • Module 12A – Delivering the quality programme

 

Getting started

Getting started training can still be completed

  • Module 1 can be completed on line here.
  • Module 1 for Executives can be completed here.

Please send the certificate to your TA and arrange to validate your learning through conversation.

There are many groups and sections across the UK that have recognised the need and opportunity to support the more vulnerable members of our community. 

You can find guidance on what we can do to support our local communities on this page.

The County admin team are operating remotely – if you attempt to contact us via phone, your call may not be answered. Please contact us via email at: admin@gloucestershire-scouts.org.uk

For now, Cranham Scout Centre is closed for Scouting & Guiding activities whist we follow government advice.

If you have a bookings or questions please contact the management team on info@scoutcentre.org.uk

Whilst Face to Face Scouting has been suspended, managers and commissioners should not try to complete new DBS Applications as we cannot adequately validate any ID documents.

Any members whose DBS expires will not be able to renew their DBS, however expired DBS Suspensions will not be enforced at this time. You will still recieve automated emails. 

Members whose DBS has expired may continue to meet digitally during this period. All members must follow this advice when meeting with young people online.

When face to face Scouting resumes, members whose DBS has expired will have a limited time to complete their DBS Checks.

If you have any questions please speak to your line manager.

Latest update from our County Commissioner and team

Click the icon to list to Dave Hawkins, DC in Gloucester on BBC Radio Gloucestershire talking about our We Will Survive camp and the Carry On Scouting Badge.

Remote programme ideas